Job Details

Office Coordinator - Neuroscience & Regenerative Medicine
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Position Number: 5759840
Location: Augusta, GA
Position Type: Business and Financial Management

Office Coordinator - Neuroscience & Regenerative Medicine

Job ID: 277063
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Department of Neuroscience and Regenerative Medicine is charged with conducting high-impact original biomedical research and translating the findings to clinical applications, and in educating future physicians and researchers. Our research addresses fundamental questions in basic and translational neuroscience, particularly in neuronal degeneration and regeneration.

Department website: https://www.augusta.edu/mcg/dnrm/

Medical College of Georgia (MCG) website: https://www.augusta.edu/mcg/index.php

Job Summary

This Office Coordinator position will assist the Department Administrator with the workflow within the DNRM. This is a non-supervisory position with responsibilities related to operations, budget and accounting that supports research laboratories of the department. Key areas of responsibility include budgeting; allocation of expenditures; award management; compliance oversight; submission of grant applications and progress reports; and other lab support related duties such as placing supply and equipment orders, as well as serve as a liaison to compliance offices on lab related matters.

Responsibilities

The duties include, but are not limited to:

Assists with Human Resources as well as International and Postdoctoral Services matters. Coordinate with IPSO to facilitate visa applications and requirement for faculty and staff. Coordinate with IPSO and HR to ensure compliance with verification of eligibility for employment. Process administrative actions and onboard new employees, Exchange Visitors, Non-Paid Affiliates and Visiting Student Interns.

Oversee purchasing and procurement documents, including P-Card purchases for faculty, lab and administrative staff. Maintain accurate records of purchases (P-Card, PeopleSoft requisitions, Wellstar/MCG Check Requests), ensuring all purchases follow state and institutional requirements. Review and approve p-card paperwork and transactions for accuracy and allowability.

Serve as primary contact with pre-award and post-award on grant-related matters; and works in federal and private electronic research administration systems such as ASSIST, eSprout, and Proposal Central to complete pre- and post-award activities. Prepares budgets for new grant applications, competing renewals, resubmissions, and progress reports adhering to deadlines. Complete activities such as proposal preparation; proposal budget and justification; update bio sketches; format & upload files to electronic platforms. Submit via eSProute or hard-copy grant routings for DNRM faculty, postdocs & students.

Will be trained on relevant programs to provide support to the Neuroscience Graduate Program which continues to expand, currently with 15 students.

Assist in office management to include, but not limited to: preparation of FedEx and UPS shipment for research staff; report and track equipment/facility work orders; schedule and coordinate contracted preventive maintenance for equipment; coordinate IT related requests from faculty/lab staff.

Perform other related duties as assigned.

Required Qualifications

High School Diploma/GED required, with a minimum of nine years of progressively responsible office support experience.
OR
Associate's Degree with a minimum of six years of progressively responsible office support experience.

Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills.

ABILITIES

Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.

Shift/Salary/Benefits

Shift: Days; Monday - Friday.

Pay Band: B5

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 277063.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=277063&PostingSeq=1